Define the catering service you expect
A caterer may deliver food only or also provide setup, serving equipment and staff. Before comparing menus, specify guest numbers, venue and serving style. Family trays, individual meal boxes and buffets create different logistical needs. An itemised quotation helps separate the food cost from additional services, making comparisons more meaningful than looking only at a price per guest.
Confirm the handover and final adjustments
Provide access times, available equipment and the person authorised to accept the order. Dietary adaptations need confirmation of their limits, especially for allergens. Ask how the price changes if attendance varies. Deposit, cancellation and equipment-return terms deserve attention before a proposal becomes a firm booking, particularly when the event date leaves little room to arrange an alternative supplier.